Accounts Receivable & Payroll Administrator

VirtualResource (VR) is a boutique consultancy supporting companies to optimise their HR systems and Workday. We strive to be the go-to company that partners with businesses to optimise their HR technology landscape.

Our people are our most important asset

• We recognise the need for a committed, skilled and loyal team and strive to create a working environment that is flexible, caring and considerate of all needs.

• We attract the best people and reward them appropriately

• Staff development and upskilling are core to what we do

What is the role about?

We are looking for a detail-oriented Accounts Receivable & Payroll Administrator to manage invoicing, collections, payroll processing, and employee expenses. This role is key to ensuring accurate financial records, timely payments, and compliance with statutory and company policies.

This is a part-time contract role (3 days / 24 hours per week), ideal for someone seeking flexibility while playing a key role in ensuring accurate financial records, timely payments, and compliance.

Key Responsibilities:

Accounts Receivable

• Issue accurate invoices and reconcile customer payments

• Monitor outstanding balances and follow up on overdue accounts

• Resolve billing queries and maintain AR records

• Prepare ageing reports and support cash flow forecasting

Payroll & Expenses

• Process payroll accurately and on time

• Maintain employee payroll data and ensure compliance

• Reconcile payroll and prepare reports

• Review and process employee expense claims and reimbursements

• Handle payroll and expense queries confidentially

General

• Support month-end/year-end processes

• Maintain organised financial records

• Assist with audits and finance team activities

As a member of the VR team, you will have the flexibility to manage your own day, as long as you meet your set objectives and client demands. Often your team will be a mix of on-site and remote based members who will connect using IM, video calls and an online ticketing system. Good communication skills and time management is essential for this role.

What skills are we looking for?

Our roles are remotely based (even pre-Covid), meaning you will be working from your home office, connecting with your client and team on a daily basis.

To be successful in this role, you will need to communicate clearly and professionally (in English) with suppliers, internal teams, and finance colleagues. You should be able to explain financial information in simple, understandable terms and be proactive in resolving queries or discrepancies. Strong attention to detail, reliability, and a willingness to contribute to continuous improvement are essential. You should also be comfortable using email and video calls to stay connected with your team and ensure smooth collaboration.

Must have Skills Required

• 5+ years’ experience in accounts receivable and payroll processing

• Strong numerical and analytical skills

• High level of accuracy and attention to detail

• Ability to manage sensitive and confidential information with discretion

• Excellent organisational and time management abilities

• Strong communication skills with a proactive follow-up approach

• Ability to work under pressure and meet tight deadlines

• Experience with payroll and accounting systems (e.g., Sage, Xero, SAP, or similar)

• Knowledge of local payroll legislation and tax regulations

• Experience handling employee expense management systems

• Relevant finance or accounting qualification (or working towards one)

• Advanced Excel skills (e.g., VLOOKUPs, pivot tables)

• Experience supporting audits or working within controlled financial environments

Other Qualifications/Skills that will be beneficial but not mandatory

• A qualification in accounting, finance, or a related field

• Knowledge of ERP systems (Xero, Exact advantageous)

• Experience working in a shared service or large corporate finance environment

As this is a remote role, you can be based anywhere in South Africa so long as you are authorised to work without the need for visa sponsorship now or in the future.