Change Coordinator

VirtualResource (VR) is a boutique consultancy supporting companies to optimise their HR systems and Workday. We strive to be the go-to company that partners with businesses to optimise their HR technology landscape.

Our people are our most important asset

• We recognise the need for a committed, skilled and loyal team and strive to create a working environment that is flexible, caring and considerate of all needs.
• We attract the best people and reward them appropriately
• Staff development and upskilling are core to what we do

What is the role about?

We are looking for an experienced Change Coordinator based in UAE or Taiwan, to support our client's change initiatives within HR transformation projects. The successful candidate will prepare and coordinate activities, maintaining documentation, and facilitating communication to ensure smooth transitions and employee readiness for change.

The Change Coordinator will work closely with project teams and stakeholders to execute change management plans effectively

• Assist in maintaining detailed documentation of change management activities, including plans, schedules, and stakeholder communications. 
• Coordinate meetings, workshops, and training sessions to support change initiatives.
• Assist in drafting communication materials, including emails, announcements, and presentations, to keep stakeholders informed about upcoming changes, their rationale, and expected benefits. 
• Distribute communication materials through appropriate channels and platforms.
• Assist in collecting and organizing data related to change initiatives.
• Support the analysis of data to evaluate the effectiveness of change efforts and identify areas for improvement.
• Local training co-ordination/delivery
  
• Review/localise/translate and deliver communication to in market HR, colleagues & people leaders
  
• Knowledge capture & knowledge transfer where work is moving between individuals
• Assist with the delivery the actual transfer of work to new teams/roles within market
• Monitor progress on change initiatives and escalate any issues or concerns to the appropriate stakeholders or project leaders. 
• Assist in identifying solutions and implementing corrective actions to address challenges and ensure project success

What skills are we looking for?

Our roles are remotely based (even pre-Covid), meaning you will be working from your home office, connecting with your client and team on a daily basis. To be successful in this type of environment, you will need to have the ability to communicate effectively (in English) with cross-functional teams, explain complex concepts in easy, understandable terms, align HR / business knowledge and proactively drive process improvements. You will need to be comfortable with video calls and be proactive in keeping communication channels open with your client and team.

Must have Skills Required

• Previous proven experience as a Change Coordinator
• Knowledge and understanding of HR Service operations
  
• Speak fluent Arabic or Japanese
• Previous project management skills including plan creation, tracking and risk management
• Previous change and engagement management experience is a must
• Previous ServiceNow experience an advantage

Other Qualifications/Skills that will be beneficial but not mandatory

• Ability to build strong relationships and trust with senior stakeholders
• Able to engage effectively with teams across multiple countries
• Excellent communication skills 
• Demonstrated business acumen and ability to focus on business outcomes

As this is a remote role, you can be based in Prague, Poland or Budapest, so long as you are authorised to work in Europe without the need for visa sponsorship now or in the future.